Shipping, Delivery, & Mail Services
Shipping, Delivery, and Mail Services provides a wide range of services to the campus including, moving office and heavy furniture, surplus property pickup, and mail services plus express/ overnight mail.
Shipping, Delivery, and Mail Services is located at University Services, 1st floor loading dock area.
Service Hours are 8:00a.m. - 4:30p.m..
Campus Mail
Campus mail includes any letter or package going from one department to another or any letter or package being sent from Portland State University to any of the other Oregon University System campuses served by the state shuttle.
To prepare campus mail, please clearly indicate both the name of the person and department to which it is to be delivered and the person and department from which it is being sent. To help ensure prompt delivery, please use the university mail codes located in the back of the Faculty and Staff Directory.
The state mail shuttle service delivers interagency mail to university campuses and government offices throughout the state. The service is provided at no charge. Shuttle mail picked up by mail services is delivered to the shuttle hub twice daily.
To prepare shuttle mail, please clearly write or stamp “SHUTTLE” on the letter or package and the campus or office to which it is to be delivered.
Campus Mail - Distributions
Department newsletters, memos, and event announcements can be distributed through mail services. When preparing distributions please indicate if you would like a copy delivered to faculty members only, faculty and staff, or if you would simply like a single copy delivered to each department. When estimating the number of copies you should make we suggest providing 1,500 for faculty and 900 for staff. Mail services delivers to 138 different offices. You may call us at 725-4920 for the latest faculty and staff numbers.
We will make every effort to process your distribution promptly, but distributions take time. Please allow 1-2 days for your distribution to be disseminated, or let us know that the material is time sensitive and requires our immediate attention.
Frequently Asked Questions
How often does mail go out?We will distribute mail we have received and pick up any outgoing mail you may have beginning at 9:00 am and then again at 1:00 pm. UPS picks up from the mailroom at 2:30, and USPS picks up at 4:00.Can I send personal mail through Mail Services?
We will pick up your stamped personal mail for delivery to the post office. We do not sell postage and cannot apply postage without permission from your department. The nearest post office is located at 1505 SW 6th Avenue. Personal UPS service is available at Clean Copy at the corner of SW Broadway and Mill Street.I have a large mailing to send out. How should I prepare it?
If you want to send your mailing first class, library, or media rate simply send it together with a billing card. Make sure that the envelope flaps are “nested”—just like they are in the box--and not overlapped. Please seal any non standard envelopes. You may realize significant savings by sending mailings of 200 pieces or more at the bulk rate. Instructions for preparing bulk mailings are available from the mailroom or on-line at www.usps.com/businessmail101/getstarted/bulkMail.htm. Always notify Mail Services at 5-4920 or 5-4922 if you have a large, heavy, or bulky mailing so that we can be prepared to pick it up.If I bring it in today, can I get it there tomorrow?
Probably. Both UPS and FedEx offer guaranteed overnight service throughout North America and to many countries throughout the world. The postal service offers an Express option which provides overnight delivery to most areas. Please call or visit Mail Services to determine which carrier will work best for you. Just make sure you get your item to us early enough in the day; UPS closes at 2:30 in the mailroom and USPS closes at 4:00.How can I track my package?
Both the postal service and UPS offer tracking options. Items sent through the postal service with special services requested, i.e. registered, certified, delivery confirmation, signature confirmation, or express are provided with a tracking number. You may go to www.usps.com and use the tracking number to find out where your letter or package is at any time. UPS also provides a tracking number with all of its parcels as part of its service. You may go to www.ups.com to track your UPS shipments. To get the tracking number for your letter or package, call Mail Services at 5-4920 or indicate on the Mail Service Billing Card that you would like us to contact you with the number.Who do I speak to in order to set up a new mail stop?
Please call Doug Percival at 5-4920 to arrange pickup and delivery of your mail and order mail service billing cards if necessary. Please provide Mail Services with a list of people who will be receiving mail at your office. Service to your new location should begin with the next scheduled route.